ProVision4 Managing Projects

Terms and impressions, or let us speak the same language

Project, Programme, Portfolio, BAU, Run vs. Change, The six imperatives, Principles of project management

What comes first and what comes later, or a quick run through the project life cycle

Mandate, Pre-project preparation, Setting the project up, Managing stages, Closure, The project board's decision gates

Initial Drafting

Getting the mandate, Appointing the key roles, Lessons Learned, Project description, Stakeholders, Outline Business Case

Who is who on a project, or how to stop everyone doing everything and no one doing anything

Building the team, Key roles, Responsibilities and authority, RACI matrix, Ownership, A good vs. an outstanding PM

Draft Project Definition, Business Case

A worked example of defining a project, The business case in practice

Project Governance

Project governance, Setting the project up, Kick-off, Control mechanisms, Business Case, Documentation

Planning

PBS, The 7 planning steps, A practical plan done 100 different ways, Project stages, Levels of plans, Product Checklist

Risk: a managed defence

Why manage risk, Obstacles and sources of risk, Wording a risk, The risk management process, Risk register

Stakeholder Engagement

Communication on a project, Managing stakeholders, Communication plan, Listening, Resolving conflict

Managing expectations and satisfaction

Measuring satisfaction, Managing expectations

Quality

What quality is, Quality requirements and criteria, Acceptance criteria

Assigning, delegating, checking and accepting work

Tracking assigned work, Motivating, What to agree when handing work to a team manager

Monitoring the plan and reporting progress

Who reports to whom, Reporting progress, EVM, Output-driven agenda, Effective meetings, Team status, Project board

Managing exceptions and changes

Reporting is not escalation, Tolerances, Escalation, How to run a change, Comparing the plan against reality

Closing the project, and what next?

Acceptance, Handing over the documentation, Post-project activities, Project evaluation – Lessons Learned